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Planning & Programming Committee - Second Revised Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Wednesday, February 15, 2012 1:00 p.m.

Agenda

Call to Order:

Directors:
Diane DuBois, Chair
Zev Yaroslavsky, Vice Chair
Michael Antonovich
Richard Katz
Pam O'Connor
Michael Miles, non-voting member

Officers:
Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Ethics Officer
Karen Gorman, Acting Inspector General
County Counsel, General Counsel

5. CONSIDER the following actions related to the Regional Connector Transit Corridor [HANDOUT]:

A. approving the Project Definition, which is based on the Locally Preferred Alternative (LPA) of a 1.9 mile Light Rail project with three stations previously designated by the Board in October 2010 and which incorporates several design refinements, including:

1. Creating an enhanced pedestrian walkway along the east side of Flower Street between 4th and 7th Streets;

2. Relocating the Little Tokyo/Arts District underground station to minimize property required and eliminate the cut-and-cover segment on 2nd Street in Little Tokyo originally required for construction;

3. Launching the Tunnel Boring Machine (TBM) from the northeast corner of 1st and Alameda Streets, the Mangrove property formerly known as the Nikkei development, instead of 2nd Street;

4. Tunneling to Flower and 4th Streets in the Financial District, further reducing cut/cover in the area;

B. certifying the Regional Connector Transit Corridor Final Environmental Impact Statement/Final Environmental Impact Report (FEIS/FEIR);

C. authorizing the Chief Executive Officer (CEO) to file a Notice of Determination with the Los Angeles County Clerk and State of California Clearinghouse;

D. adopting the:

1. Finding of Fact and Statement of Overriding Considerations in accordance with the California Environmental Quality Act;

2. Mitigation Monitoring & Reporting Plan (MMRP); and

3. Per EJ-3 in the MMRP and the Findings of Fact and Statement of Overriding Considerations, two acres of land shall be provided on the Mangrove property for the purposes of providing alternative parking services during construction which would include satellite parking served by shuttle buses or other parking services in the business area of Little Tokyo. Any parking services shall be operated by a licensed/bonded parking company selected through a Request for Proposal (RFP) process. The appropriate parking service provided will be determined with the participation of the Regional Connector Community Leadership Council (RCCLC) and/or other subcommittee. Through the RCCLC, LTCC, and other community groups it shall be assessed the feasibility of establishing a shuttle service connecting local parking lots and Little Tokyo/Arts District with destinations in downtown.

4. Per EJ-16 in the MMRP and the Findings of Fact and Statement of Overriding Considerations, targeted advertising and marketing campaigns shall be provided determined by the RCCLC, LTCC and/or other community based groups. An MOU agreement shall be developed to implement and compensate the process. The MOU will include but not limited to provide the following: Marketing and Merchant Support Technical and Business Assistance Business Interruption Program to provide an expeditious standard for claims resolution and reimbursement Marketing Services and Branding Campaign Merchant Discounts and Incentives/Rewards Program Signage (for businesses and access) Special Event Planning (including support)

5. The designation of a Construction Relations Manager to serve as the point person for all community concerns regarding the project prior to construction. This person will be responsible for the entire project area and funded from the project budget.

6. Reports will be made to the Board in April and June 2012 with the implementation strategy for the above activities, with quarterly reports to the Board thereafter, and throughout the duration of the construction period.

E. authorizing the CEO to:

1. Exercise modification No. 14 to Contract No. PS4320-1985 with Camp Dresser & McKee (CDM) for assistance with our application for entry into Final Design and preparation of documents related to the Full Funding Grant Agreement (FFGA) after receipt of the Record of Decision (ROD) from the Federal Transit Administration (FTA) for the period of 17 months for an amount not to exceed $907,704, increasing the total contract amount from $15,702,178 to $16,609,882;

2. Exercise modification No. 4 to Contract No. PS4320-1988 with The Robert Group (TRG) for continued outreach and community engagement services following the ROD for the period of 17 months for an amount not to exceed $757,133, increasing the total contract amount from $1,685,394 to $2,442,527;

3. Increase contract modification authority for Contract No. PS-4320-1985 for an amount not to exceed $136,156, increasing the total contract modification authority from $2,071,179 to $2,207,335 to cover the cost of any potentially unforeseen issues that may arise; and

4. Increase contract modification authority for Contract No.PS4320-1988 for an amount not to exceed $113,570, increasing the total contract modification authority from $463,969 to $577,539 to cover the cost of any potentially unforeseen issues that may arise.

51. AUTHORIZE the Chief Executive Officer to:

A. award a cost plus fixed fee Contract No. PS4710-2769 to Mark Thomas and Company in the amount of $4,952,298 for professional services to prepare a Utility Relocation Study that includes conceptual and preliminary engineering, and technical studies for utility relocation and structural components of the I-710 Corridor Project, specifically, for the Central Segment, between the I-405/ I-710 Interchange to the Los Angeles River; and

B. execute individual contract modifications as required, but not to exceed a cumulative total of up to 15% of the contract value, to cover the cost of any unforeseen issues that may arise during the preliminary utilities engineering and technical studies.

6. CONSIDER the following actions related to the Long Range Transportation Plan financial forecast update:

A. amending the Measure R Contingency Policy to stipulate that it applies to net bond interest costs after:

1. Adding Measure R interest earnings; and

2. Exempting interest costs for the Build America Bond/tax exempt bond package that predated the policy;

B. amending the Fiscal Year (FY) 2011 Budget Policy to reimburse funding sources used as advance funding to accelerate Measure R Projects to:

1. Permit reimbursements at the end of the Measure R scheduled funding period for each project;

2. Permit the use of the funds reimbursed to the State Repayment of Capital Project Loans funds for subsequent project segments included in the funded Long Range Transportation Plan;

3. To include the definitions and assumptions described in Attachment A of the Board report; and

C. receiving and filing the report in Attachment B of the Board report, which includes a summary status on the use of authority delegated to the Chief Executive Officer.

7. AUTHORIZE the Chief Executive Officer to enter into a funding agreement with the Department of Transportation (Caltrans) District 7 for an amount not to exceed $2,000,000 for FY 2011-12 through FY 2013-14 for project delivery support services for the I-710 South Corridor Project EIR/EIS.

8. AUTHORIZE the Chief Executive Officer to execute modification No.3 to Contract No. PS-4010-2589 with Mercator Advisors, LLC to provide federal financial advisory and analytical services for the America Fast Forward program for a period of 12 months for the amount not to exceed $149,172, increasing the total contract value from $288,601 to $437,773.

9. APPROVE the Round 2 Transit Oriented Development Planning Grant Program Guidelines.

10. APPROVE the finding that in 2011 all 88 cities and the County of Los Angeles are in conformance with the Congestion Management Program for Los Angeles County

11. CONSIDER Najarian, Dubois, O'Connor and Knabe Motion that:

A. Measure R highway "equity" funds shall be allowed to be used as a source of local match for future Call for Projects applications;

B. Measure R regional funding categories be brought into alignment with the same guidelines used with Propositions A and C as reflected in the last paragraph of this Motion; and

C. MTA staff shall integrate this Measure R Highway subfund policy into the Call for Projects process, and will advise the Board in April on how this policy is integrated into the Call and on initiating the 2013 Call for Projects process.

(CARRIED OVER FROM JANUARY PLANNING AND PROGRAMMING COMMITTEE MEETING)

12. RECEIVE oral report on Highway Program Project Budget and Schedule Status. (HANDOUT)

13. RECEIVE AND FILE the Regional Rail Update through January 2012.

14. RECEIVE report of the Chief Executive Officer.

52. RECEIVE AND FILE report on changes to the Westside Subway Initial Construction Segment. (HANDOUT)

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE'S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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