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Planning & Programming Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Wednesday, June 18, 2014 2:30 p.m.

Agenda

Call to Order

Directors

Pam O’Connor, Chair
Zev Yaroslavsky, Vice Chair
Mike Bonin
Diane DuBois
Ara Najarian
Carrie Bowen, non-voting member

Officers

Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Acting Ethics Officer
Karen Gorman, Inspector General County Counsel, General Counsel

16.AUTHORIZE the Chief Executive Officer to execute an agreement for FY15 with the California Highway Patrol to provide services in support of the Metro Freeway Service Patrol, Big Rig Service Patrol and ExpressLanes FSP programs in an amount not to exceed $1,290,000.

17. AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 1 to Contract No. PS13RIITS11, with Kimley-Horn and Associates, Inc. in an amount not to exceed $2,000,000. This modification provides additional technical support for the Veterans Transportation and Community Living Initiative, adds twelve months to the schedule, and increases the total contract value from $500,000 to $2,500,000. [HANDOUT]

18. CONSIDER:

a. approving the Burbank Airport Metrolink Station Pedestrian Grade Separation Project;

b. approving the programming of $3.5 million in Measure R 3% funds for the Project;

c. amending the FY2014-15 LACMTA Budget to include the programming of $3.5 million in Measure R 3% funds for the Project; and

d. authorizing the Chief Executive Officer, or his designee, to negotiate and execute all agreements necessary for this action.

19. AUTHORIZE the Chief Executive Officer to negotiate and execute a cost-plus-fixed-fee Contract No. PS2415-3269 with J.L. Patterson and Associates, Inc., for the Raymer to Bernson Double Track Project in an amount not to exceed $6,496,188, inclusive of options.  This contract is for a base of two years plus three one-year options.

20. CONSIDER:

a. approving:

1. adding two voting members and alternates representing Active Transportation, one for Bicycle issues and one for Pedestrian issues and one ex-officio (non-voting) and alternate representing Public Health issues to Metro’s legislatively mandated Technical Advisory Committee (TAC); and

2. TAC by-laws as amended; and

b. receiving and filing:

1. clarification on the Metro Board’s role in determining the TAC’s composition and appointments; and

2. expansion of the role of the TAC’s Transportation Demand Management/Air Quality Subcommittee to include sustainability issues.

21. CONSIDER:

A. recertifying $58.2 million in existing Fiscal Year 2014-15 commitments from previous Countywide Calls for Projects and authorizing the expenditure of funds to meet these commitments;

B. deobligating $8.93 million of previously approved Countywide Calls for Projects funding. Continue to prioritize 2014 and future deobligated dollars to fund the three previously approved County of Los Angeles Signal Call projects:

1. San Gabriel Valley Traffic Signal Corridors Project (#F3308);

2. Gateway Cities Traffic Signal Corridors Phase VI Project (#F3309); and

3. South Bay Traffic Signal Corridors Project (#F3310) that were not near-term priorities per the 2011 Long Range Transportation Plan Transportation Improvement Program Priority List;

C. authorizing the Chief Executive Officer (CEO) to:

1. negotiate and execute all necessary agreements for approved projects; and

2. amend the FY 2014-15 budget, as necessary, to include the 2014 Countywide Call for Projects Recertification and Extension funding in the regional Programs’ budget;

D. delegating to the CEO or his designee the authority to administratively approve minor changes to the scope of work of previously approved Countywide Calls for Projects projects;

E. amending the repayment schedule as requested by Los Angeles County Department of Public Works for the State Route 126/Commerce Center Drive Interchange Improvement Project to allow for the exchange of federal funds for non-federal funds repayments from July 1, 2014 to June 30, 2015 and July 1, 2016 to June 30, 2017;

F. reprograming funding for the City of Culver City – Culver CityBus Clean Fuel Bus Replacement Project (#F7401) from FY 2017-18 and FY 2018-19 to FY 2015-16; and

G. receiving and filing time extensions for the 74 projects.

22. AWARD AND PROGRAM cycle one of the biennial Open Streets Grant Program including fiscal years 14/15 and 15/16. Award $3.7 million to 12 Open Street events and set aside $300,000 to conduct a comprehensive evaluation of these events and evaluate the costs and benefits per the June 2013 Motion 72. [HANDOUT]

23. CONSIDER:

A. executing Contract Modification No. 5 to Contract No. PS4330-2863 with Gruen Associates, to provide additional planning services for the Union Station Master Plan. This modification adds an additional 31 months to the period of performance in an amount not to exceed $342,000, increasing the total contract value from $5,438,381 to $5,780,381; and

B. approving additional Contract Modification Authority specific to Contract No. PS4330-2863 in the amount of $100,000.

24. CONSIDER:

A. approving the recommended federal funding award totaling $4,816,629 in Job Access and Reverse Commute (JARC) and $1,938,000 in New Freedom (NF) funds.

B. approving the award of up to $942,972 in NF funds for the bottom three projects should any of the projects recommended for funding not be implemented or result in a funding balance after its implementation;

C. amending the fiscal year 2015 Budget to add the necessary revenues and expenses for the projects recommended for funding, once the Federal Transit Administration (FTA) awards JARC and NF grant funds;

D. authorizing the Chief Executive Officer or his designee to negotiate and execute pass-through agreements with agencies as sub-recipients approved for funding once the FTA awards JARC and NF grant funds; and

E. certifying that the JARC and NF funds were fairly and equitably distributed through a competitive selection process and that the projects recommended for funding were derived from the Board approved 2008 Coordinated Public Transit-Human Services Transportation Plan (Coordinated Plan) for the region.

65. CONSIDER:

A. approving: 

    1. alternative A2 – 96th Street Connection as the Locally Preferred Alternative to be further evaluated in the Draft Environmental Impact Report (EIR);

    2. accommodations to the Crenshaw/LAX Line to provide grading and other site preparation work so as not to preclude the 96th Street Station.  Staff will return to the July Board meeting for approval of the Crenshaw/LAX project Design/Build contract modification for this work.  The accommodations would be funded by the Airport Metro Connector;

    3. elimination of Alternative B – Through Intermodal Transportation Facility Connection and Alternative C1 – Stub-end Connection at Central Terminal Area East.  In January 2014, the Board eliminated Alternatives C3 and C4 (through LAX) from further consideration in the environmental review process;

B. continuing the consideration of Alternatives A1 and A3 as viable alternatives should the Los Angeles World Airport’s Board of Airport Commissioners (BOAC) adopt a preferred Automated People Mover alternative that is not consistent with Alternative A2.  A BOAC decision is anticipated in December 2014;

C. authorizing the Chief Executive Offer to increase the Contract Modification Authority specific to Contract No. PS114330-2636, Airport Metro Connector, with STV/PB ConnectLAX Joint Venture, in the amount of $600,000, to address unanticipated technical analysis that may arise during preparation of the Draft EIR and as part of coordination with LAWA and the Crenshaw/LAX project.

D. receiving and filing the Airport Metro Connector Supplemental Analysis Report completed in cooperation with LAWA. [HANDOUT A] [HANDOUT B]

(ALSO ON CONSTRUCTION COMMITTEE)

67. APPROVE Motion by Directors Garcetti, Molina and Bonin that the Board direct the Chief Executive Officer to:

A. develop a proposed scope for studying an in-channel bike path design, with logical pedestrian linkages along ingress and egress areas, that connects the missing link from Taylor Yard to the City of Maywood;

B. recommend a project timeline and a proposed implementation strategy to advance a comprehensive bike channel study;

C. identify and receive input from key stakeholders and study participants; and

D. report back to the Board in September 2014 on the items A – C and a possible recommendation for implementation.

25. RECEIVE AND FILE report on Station Wayfinding and First/Last Mile Signage in response to the April 2014 Board motion.

26. WITHDRAWN: RECEIVE AND FILE response to the December 5, 2013 Board Motion “San Fernando Valley Red Line Parking, Multi-Modal Transit Improvements” (Item 74) and the January 14, 2014 Motion on “Parking Utilization” (Item 70).

27. RECEIVE AND FILE report on Senior and Disabled Fares in response to Motion #55 B and additional information requested at the May 2014 Board meeting.

28. RECEIVE AND FILE status report on tools to assist Los Angeles Cities to join a Metro supported issuance of bonds to finance their local transportation projects.

29. WITHDRAWN: RECEIVE oral report on Highway Program Project Budget and Schedule Status.

30. WITHDRAWN: RECEIVE oral report on Enterprise Wide Fire Extinguisher Compliance.

68. RECEIVE oral report regarding:

A. the status of the Metro Mobility Matrix Consultant Contract(s) as it/they relate(s) to the Notice to Proceed; and

B. the current schedule in the contract(s) relating to the February 28, 2015 draft scope of work.

69. APPROVE Motion by Directors Bonin, Molina and Krekorian that the Board of Directors direct the CEO to report at the July 2014 meeting on the status of the agency’s ability to implement the free transfer system, and whether the implementation will require the fare increases to be delayed past September.

70. APPROVE Motion by Directors Bonin and Molina that the Board of Directors direct the CEO to launch in August 2014, a multi-lingual advertising campaign promoting fare subsidy programs on Metro buses, on Metro rail cars, and at Metro stations prior to the increase in Metro fares.

WE FURTHER MOVE that the Board of Directors direct the CEO to report at the July 2014 Board with a status report on when the full public relations campaign will launch, and with a demonstration of what the promotions will look like.

WE FURTHER MOVE that the Board of Directors direct the CEO to report back in September 2014, as previously directed, on other potential strategies to increase awareness of and use of the subsidy programs, and with recommendations on how to make the application process easier and more accessible to the transit-dependent.

31. RECEIVE report of the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE’S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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