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System Safety and Operations Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Thursday, July 17, 2014 9:00 a.m.

Agenda

Call to Order

Directors

John Fasana, Chair
Michael Antonovich, Vice Chair
Jacquelyn Dupont-Walker
Don Knabe
Gloria Molina
Carrie Bowen, non-voting member


Officers
Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Acting Ethics Officer
Karen Gorman, Inspector General
County Counsel, General Counsel

39. Operations Employee of the Month.

40. RECEIVE report on System Safety, Operations and Security.

41. RECEIVE report on ACCESS Services.

42. AUTHORIZE the Chief Executive Officer to award a firm fixed price contract under IFB OP37903295 with Fleet Vehicle Source, Inc., the lowest responsive and responsible bidder for 70 Hybrid Sedans for a firm fixed price of $1,916,887 inclusive of sales tax and environmental fees.

43. AWARD a 36-month firm fixed price unit rate contract under Bid No. 14-0036 with Wabtec Passenger Transit, the lowest responsive and responsible bidder, for the overhaul of 108 couplers for the Breda A650 Red Line cars for an amount not-to-exceed $500,000 for the base period, $461,168 for the first 12-month option and $422,336 for the second 12-month option.

44. AWARD a 36-month firm fixed price unit rate contract under Bid No. 14-0040 with Wabtec Passenger Transit, the lowest responsive and responsible bidder for the overhaul of 108 couplers for the Siemens P2000 light rail vehicles for an amount not-to-exceed $600,000 for the base period, $515,586 for the first 12-month option and $429,171 for the second 12-month option.

45. CONSIDER:

A. finding that rail vehicle procurements in compliance with Public Utilities Code §130232 low bid requirement, does not constitute an adequate procurement method for LACMTA needs. Pursuant to Public Contracts Code (PCC) §20217, authorizing procurement by competitive negotiation for the following:

1. procurement of new heavy rail vehicles;

2. refurbishment of existing A650 heavy rail vehicles;

3. refurbishment of existing P2000 light rail vehicles; and

(REQUIRES TWO-THIRDS VOTE)

B. authorizing the Chief Executive Officer to solicit Best Value Request for Proposals as competitive negotiations pursuant to PCC §20217 and Metro’s procurement policies and procedures, for contracts to purchase new rail vehicles, and to refurbish existing rail vehicles.

46. CONSIDER:

A. authorizing the Chief Executive Officer to amend the FY15 Budget to add 266 positions, as shown below:

1. adding 25 non-contract positions to manage and plan for integrated testing, system readiness drills, asset inspection and acceptance, turnover coordination, opening two new Maintenance Facilities and pre-revenue service testing of the Expo Line Phase 2 and Gold Line Foothill Extension Phase 2A rail project;

2. adding 241 contract positions to support training and certification, contractor oversight, asset inspection and acceptance, turnover coordination, integrated testing, system readiness drills, the opening of two Maintenance Facilities and pre-revenue service testing;

B. receiving and file staff analysis of a comprehensive rail expansion staffing plan to add a total of 319 positions (266 position in FY15 and 53 positions in FY16). The staffing plan includes a total of:

1. 27 non-contract positions; and

2. 292 contract positions, and it assumes a time-phased, milestone-based hiring construct using the best available current scope of work estimates. The FY16 baseline as well as any changes in FY16 FTE requirements will be brought forward for Board consideration during FY16 Budget development. [HANDOUT]

47. CONSIDER:

A. amending the FY15 Budget to add 21 FTE’s (20 Contract FTE’s and 1 Non-Contract FTE) and $436,000 to Building Services (cost center 6430) to perform facility maintenance and custodial services at Union Station East (East Portal, Patsaouras Transit Plaza, and Parking Garage);

B. approving the following contract modifications to allow Metro to assume maintenance responsibility for the following services with existing Metro contracts:

1. Elevator/Escalator Maintenance: approving Modification No. 1 to Contract PS14643013 Mitsubishi Electric in the amount of $615,750 increasing the total not-to-exceed amount from $3,852,225 to a revised not-to-exceed amount of $4,467,975 for the addition of three escalators and seven elevators;

2. Pest Control: approving Modification No. 1 to Contract PS12041104AA with Terminix in an amount of $330,000 increasing the total not-to-exceed amount from $2,602,221 to a revised not-to-exceed amount of $2,932,221 for the additional pest and bird control services required for the Union Station East complex; and

3. Building Automation/Control System Maintenance: approving Modification No. 4 to Contract PS07643022 with Control Technologies in an amount of $135,500 increasing the total not-to-exceed amount from $1,783,453 to a revised not-to-exceed amount of $1,918,953 for the programming of the lighting control, building control, and automation system to include the systems in the Union Station East complex as well as additional maintenance of the system.

(CARRIED OVER FROM JUNE BOARD CYCLE)

48. RECEIVE AND FILE the monthly update on the Transit Policing contract.

74. RECEIVE AND FILE the Office of the Inspector General activities report, which includes the audit report on the Los Angeles Sheriff's Department Contract.

49. RECEIVE oral report on Enterprise Wide Fire Extinguisher Compliance.

(CARRIED OVER FROM JUNE COMMITTEE CYCLE)

50. RECEIVE report of the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE’S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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