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Finance, Budget and Audit Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Wednesday, June 18, 2014 1:00 p.m.

Agenda

Call to Order

Directors

Mark Ridley-Thomas, Chair
John Fasana, Vice Chair
Paul Krekorian
Ara Najarian
Zev Yaroslavsky
Carrie Bowen, non-voting member

Officers

Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Acting Ethics Officer
Karen Gorman, Inspector General
County Counsel, General Counsel

5. ADOPT the FY15 Proposed Audit Plan.

6. CONSIDER:

A. approving the Southern California Regional Rail Authority’s (SCRRA) FY 2014-15 Annual Work Program pursuant to their May 1, 2014, budget transmittal with exceptions;

B. approving LACMTA’s share of SCRRA FY 2014-15 Metrolink funding to reflect the programming of funds as follows:

1. Up to $59,683,000 for Metrolink Operations;

2. $2,305,108 for Right of Way (ROVE Security;

3. $4,000,000 for ROTEM reimbursement;

4. $4,096,000 for Positive Train Control (PTC);

5. $8,000,000 for the Renovation and Rehabilitation Program; and

6. $100,000 for one-time special events;

C. extending the lapsing date for funds previously allocated to SCRRA for the Renovation and Rehabilitation Program as follows:

1. FY 2010-11 from June 30, 2014 to June 30, 2015 - $512,269,

2. FY 2011-12 from June 30, 2014 to June 30, 2015 - $2,603,996;

D. approving the FY 2014-15 Transfers to Other Operators payment rate of $1.10 per boarding to LACMTA and an EZ Pass reimbursement cap to LACMTA of $5,592,000;

E. authorizing the Chief Executive Officer (CEO) or his designee to amend LACMTA's Commuter Rail Program budget as described in the financial impact section of this report and to negotiate and execute all necessary agreements between LACMTA and the SCRRA for the approved funding; and

F. authorizing the CEO to amend the adopted budget to reflect the above recommendations.

7. AUTHORIZE the Chief Executive Officer to award a firm fixed price Contract Number PS56103234 with Sierra Systems, the highest evaluated proposer for a firm fixed price of $2,295,200 for an agency-wide budget systems upgrade.

8. CONSIDER:

A. adopting a resolution authorizing the replacement of an expiring line of credit and direct purchase agreements with respect to the Prop A 2008-A bonds;

B. authorizing the Chief Executive Officer (CEO) to finalize negotiations with the banks recommended and enter into direct purchase agreements as provided for in the resolution resulting in a combined estimated all-in cost of approximately $2.3 million for the two year terms of the agreements, versus the current cost of approximately $3.8 million over two years, for an estimated savings of $750,000 per year based on reduced bank and financing fees; and

C. authorizing the CEO to negotiate with each successively ranked proposer from the list provided if unable to reach agreement with either of the recommended proposers.

(REQUIRES, SEPARATE, SIMPLE MAJORITY BOARD VOTE)

9. CONSIDER adopting:

A. findings and recommendations for allocating FY 2014-15 Transportation Development Act (TDA) Article 8 funds estimated at $24,586,480 as follows:

1. In the City of Avalon there are unmet transit needs that are reasonable to meet, and the City of Avalon chooses to use $147,850 of their Article 8 funds for their transit services; therefore, TDA Article 8 funds will be used to meet the unmet transit needs;

2. In the Antelope Valley, which includes the Cities of Lancaster and Palmdale, and in the Los Angeles County Unincorporated areas of the Antelope Valley, transit needs are met using other funding sources, such as Proposition A and Proposition C Local Return; therefore, their transit needs can be met with other funding sources. Hence, TDA Article 8 funds in the amount of $6,176,827 and $6,017,373 (Lancaster and Palmdale, respectively), may be used for street and road purposes and/or transit;

3. In the Santa Clarita Valley, which includes the City of Santa Clarita and the Los Angeles County unincorporated areas of the Santa Clarita Valley, transit needs are met with other funding sources, such as Proposition A and Proposition C Local Return; therefore, their transit needs can be met with other funding sources. Hence, TDA Article 8 funds in the amount of $7,980,500 for the City of Santa Clarita may be used for street and road and/or transit purposes, as long as their transit needs continue to be met; and

4. In the Los Angeles County Unincorporated areas of North County, the areas encompass both the Antelope Valley and the Santa Clarita Valley, the allocation is $4,263,930 and may be used for street and road purposes and/or transit.

B. a resolution making a determination of unmet public transportation needs in the areas of Los Angeles County outside the Metro service area

10. CONSIDER:

A. establishing Proposition C Local Return funded Capital Reserve Accounts for the City of Compton.

B. approving extensions for existing Local Return Capital Reserve Accounts as prescribed in their Agreements for an additional three years for the Cities of Duarte and Lawndale; and

C. authorizing the Chief Executive Officer to negotiate and execute all necessary agreements between Los Angeles County Metropolitan Transportation Authority and the Cities for their Capital Reserve Accounts as approved.

11. CONSIDER:

A. approving $1.8 billion in FY2015 Transit Fund Allocations for Los Angeles County jurisdictions, transit operators and Metro operations. These allocations comply with federal and state regulations and LACMTA Board policies and guidelines;

1. Planning and Administrative allocations of Transportation Development Act (TDA), Proposition A, Proposition C and Measure R in the amount of $71.8 million.

2. Bus Transit Subsidies of State, Local and Federal funds in the amount of $1.257 billion which includes $6.0 million for the continuation of the Tier 2 Operators Funding Program.

3. Proposition A Incentive Programs in the amount of $15.0 million which includes $210,000 increase in Hollywood Bowl Shuttle Service Program from $847,000 to $1,057,000.

4. authorizing the Chief Executive Officer to adjust FY2015 Federal Section 5307 (Urbanized Formula), Section 5339 (Bus and Bus Facilities) and Section 5337 (State of Good Repair) allocations upon receipt of final apportionment from the Federal Transit Authority and amend FY2015 budget as necessary to reflect the aforementioned adjustment;

B. authorizing the Chief Executive Officer to adjust FY2015 Federal Section 5307 (Urbanized Formula), Section 5339 (Bus and Bus Facilities) and Section 5337 (State of Good Repair) allocations upon receipt of final apportionment from the Federal Transit Authority and amend FY2015 budget as necessary to reflect the aforementioned adjustment;

C. approving fund exchange in the amount of $9.4 million of Santa Monica's Big Blue Bus' FY2015 Federal Section 5307 formula share allocation with Metro's TDA Article 4 allocation, to be adjusted upon receipt of final apportionment and disbursed in FY2016;

D. approving fund exchange of Federal Section 5307 discretionary fund awarded to the Southern California Regional Transit Training Consortium through Long Beach Transit in the amount of $250,000 with Metro's TDA Article 4 allocation;

E. approving fund exchanges in the amount of $10.9 million of Metro's share of Federal Section 5307 with municipal operators' shares of Federal Sections 5339 and 5337;

F. adopting a resolution designating Transportation Development Act   and State Transit Assistance fund allocations in compliance to the terms and conditions of the allocation; and

G. upon approval, authorizing the Chief Executive Officer to negotiate and execute all necessary agreements to implement the above funding programs.

12. RECEIVE AND FILE the third quarter report of the Management Audit Services (Management Audit) for the period ending March 31, 2014.

13. RECEIVE AND FILE the Access Services Customer Survey, Access Services Non-User Survey and Metro Access Services Town Hall Meetings reports.  [HANDOUT A] [HANDOUT B] [HANDOUT C]

(ALSO ON EXECUTIVE MANAGEMENT COMMITTEE)

14. RECEIVE AND FILE report on potential new sources of advertising revenue for Metro.

15. RECEIVE report from the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE’S SUBJECT MATTER JURISDICTION

ADJOURNMENT

 

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