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Regular Board Meeting Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Thursday, October 25, 2012 9:00 a.m.

Agenda

SUMMARY OF AGENDA ITEMS LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING THURSDAY, October 25, 2012

 CONSENT CALENDAR ITEMS

 NON-CONSENT ITEMS

 CLOSED SESSION

2 3 70
15 4  
16 13  
21 41  
22 48  
23 49  
24 57  
25 58  
32** 59  
33 60  
34 61  
44 62  
45 63  
47 64  
69 71  
  72  
  73  
  74  
  75  
     
     
     
     

** REQUIRES 2/3 VOTE

1. APPROVE Consent Calendar Items: 2, 15, 16, 21, 22, 23, 24, 25, 32**, 33, 34, 44, 45, 47 and 69.

** REQUIRES 2/3 VOTE

CONSENT CALENDAR

2. APPROVE Minutes of the Regular Board Meeting held September 27, 2012. 

15. FINANCE, BUDGET AND AUDIT COMMITTEE RECOMMENDED (4-0):

A. approving $14 million in FY2013 Transit Fund Allocations for Los Angeles County transit operators and Metro operations. This allocation represents additional State Transit Assistance (STA) funds received for fiscal year 2012 for MTA Bus operations and Los Angeles County municipal operators. This allocation complies with state regulations and MTA Board policies and guidelines;

B. authorizing the Chief Executive Officer to amend the FY2013 budget to reflect this adjustment; and

C. authorizing the Chief Executive Officer to negotiate and execute all necessary agreements to implement the above amendment.

16. FINANCE, BUDGET AND AUDIT COMMITTEE RECOMMENDED (3-0) authorizing the Chief Executive Officer to award a five year contract, inclusive of four one-year options, to Los Angeles Federal Armored Services, the highest rated proposer under RFP PS54402931, for currency processing services in an amount not to exceed $2,572,180 effective November 1, 2012.

21. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (4-0):

A. approving updated Measure R I-710 Early Action Project list and

B. increasing the FY13 budget by adding $5.5 million in Cost Center 0442, in Highway Capital Project 460316 I-710 Early Action Projects.

22. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (4-0) adopting the "Conceptual Development Guidelines" for the Metro Orange Line Sepulveda Station park-and-ride site.

23. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (4-0) authorizing the Chief Executive Officer to enter into an Exclusive Negotiation Agreement (ENA) with CCIG, LLC (CCIG) for a publicprivate partnership to construct park and retail components on a parcel situated near the Culver City Station on the Metro Exposition Line; and amend the FY13 budget to allow any deposits that may be collected from CCIG to offset support costs.

24. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (4-0) approving the 2013 Call for Projects Application Package.

25. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (4-0) approving:

A. the revised Alameda Corridor East program scope; and

B. Working Capital Loan of up to $45 million and authorize the Chief Executive Officer to enter into the appropriate agreements.

32. CONSTRUCTION COMMITTEE RECOMMENDED (3-0):

A. finding that awarding design-build contracts pursuant to Public Utilities Code Section 130242 (a) will achieve private sector efficiencies in the integration of the design, project work, and components related to the construction and installation of reclaimed water lines along a portion of the Metro Orange Line alignment; (REQUIRES TWO-THIRDS VOTE OF THE BOARD)

B. authorizing the Chief Executive Officer to solicit and award designbuild contracts for construction and installation of reclaimed water lines along a portion of the Metro Orange Line alignment, pursuant to Public Utilities Code Section 130242.

33. CONSTRUCTION COMMITTEE RECOMMENDED (3-0) authorizing the Chief Executive Officer to execute a Right of Entry Permit with Museum Associates, a California public benefit corporation (LACMA), for approximately twenty-one (21) months to construct, monitor and remove a Westside Subway Extension temporary exploratory shaft and to provide parking on property located at Wilshire Boulevard and South Ogden Drive in the City of Los Angeles, as described and depicted as Parcel A and Parcel B (the Property), commencing upon thirty days' notice for an estimated cost of $1,166,626.00 plus other fees and expenses associated with occupancy of the Property.

34. CONSTRUCTION COMMITTEE RECOMMENDED (3-0) amending FY13 budget to increase the Life-of-Project budget of the Metro Orange Line Bus Enhancement-Pedestrian Connector to North Hollywood Red Line Station project from $17,000,000 to $22,000,000 using $10,000,000 supplementary funding awarded by the US Department of Transportation (DOT) – Bus and Bus Facilities Program Funds exclusively for this project.

44. EXECUTIVE MANAGEMENT COMMITTEE RECOMMENDED (3-0) authorizing the Chief Executive Officer to:

A. award fixed unit rate contracts, (PS13213001 A & B) to HSW Services and Small Business Enterprise Utilization Services for Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) certification services in an amount not-to-exceed a cumulative total of $2.6M. This is a six-year contract with a three year base and three one-year options; and

B. award contracts to additional qualified firms throughout the term of this contract to assist in the performance of this work.

45. EXECUTIVE MANAGEMENT COMMITTEE RECOMMENDED (3-0) adopting the proposed amendments to the Administrative Code and modifying security policy to conform with new Title VI Guidance. 

47. EXECUTIVE MANAGEMENT COMMITTEE RECOMMENDED (3-0) authorizing the Chief Executive Officer to negotiate a salary within the pay range for the position of Deputy Executive Officer, Project Management, pay grade T ($126,309 – $157,903 – $189,496). 

69. EXECUTIVE MANAGEMENT COMMITTEE RECOMMENDED (3-0) authorizing execution of Memorandum of Understanding between LA County Metropolitan Transportation Authority and the County of Los Angeles for the Destination Discounts Program. 

END OF CONSENT CALENDAR

NON-CONSENT 

3. Chair's Report.

4. Chief Executive Officer's Report.

  • Metro Board recognition of the Metro Gold Line Eastside Review Advisory Committee for 19 years of public service supporting the planning, design, construction and safe operation of the system.

13. FINANCE, BUDGET AND AUDIT COMMITTEE RECOMMENDED (3-0-1) approving the term sheet and authorizing the Chief Executive Officer to finalize and execute the implementing Pico Station Improvement Financial Agreement. [HANDOUT]

41. RECEIVE AND FILE update regarding amendments to AB 1446. 

48. RECEIVE civil rights compliance update.

49. RECEIVE AND FILE report responding to the September 27, 2012 Board Motion directing staff to provide a report on accelerating the Airport Metro Connector project including a strategic implementation plan, recommended advocacy efforts and comments on Los Angeles World Airport's Specific Plan Amendment Study. [HANDOUT]

57. CONSIDER:

A. inform the Board of Directors of the Chief Executive Officer's intent to exercise Option No. 2 to MOU PS2610LASD with the County of Los Angeles Sheriff's Department to provide law enforcement services for the period covering July 1, 2013 through June 30, 2014; 

B. authorizing the Chief Executive Officer to execute, on a single source basis, Option 2 to MOU PS2610LASD; and

C. staff will return to the Board for funding authorization to exercise FY14 Transit Community Policing Services, Option 2.

58. REJECT all bids received in response to OP 123367090, cancel the procurement, and issue a new Invitation for Bid for Metro Orange Line Tree Trimming Services. 

59. AUTHORIZE the Chief Executive Officer to award a 24-month, firm fixed price contract under Bid Number 12-0049 to the lowest responsive and responsible bidders for janitorial paper products for an amount not to exceed $1,189,357, inclusive of sales tax and a one-year option for the following:

A. P&R Supply Company line items 1 (Blue Surgical Towels), 2 (Blue Windshield Paper Towels), 3 (C Fold Paper Towels), 4 (Single Fold Towels) and 6 (8" Roll Towels) for a total contract value of $220,007 inclusive of sales tax; and

B. Gale Supply Company for line item 5 (Bonded Cellulose Wiper), for a total contract value of $969,350 inclusive of sales tax.

60. CONSIDER:

A. authorizing the Chief Executive Officer to negotiate and execute Contract Modification No. 1 to Contract No. C0948 with Siemens Industry Inc., to provide a seven-month project schedule acceleration including a portable substation in an amount not-toexceed $2,500,000, increasing the total contract value from $54,771,091 to $57,271,091;

B. authorizing the Chief Executive Officer to negotiate and execute Contract Modification No. 2 to Contract No. C0948 with Siemens Industry Inc., to provide repairs on substation infrastructure in an amount not-to-exceed $1,500,000, increasing the total contract value from $57,271,091 to $58,771,091;

C. approving reprogramming $1,384,304 of ARRA funds from project savings from other Metro Capital Projects; and

D. approving an increase to the Contract Modification Authority to execute future contract modifications to Contract No. C0948 in amounts not-to-exceed $5,000,000.

61. AUTHORIZE the Chief Executive Officer to award a five-year firm fixed unit rate contract OP123367091 to Marina Landscape, the lowest responsive, responsible bidder, to provide landscape and irrigation maintenance services along Metro Orange Line in an amount not to exceed $3,452,406.48, inclusive of two option years, effective January 1, 2013.

62. AUTHORIZE the Chief Executive Officer to execute Modification No. 2 to Contract No. PS07701003B with Enterprise Rent-A-Car and Contract PS07701003C with VPSI, Inc. extending the current vanpool lease program for a period of five months, for an amount not to exceed $1,995,000 increasing the total contract value for the Metro Vanpool Program from $22,078,400 to $24,073,400.

63. APPROVE modification authority for Contract OP02461010 with Cubic Transportation Systems, Inc for an amount not to exceed $7.8 million for TAP system enhancements. The recommended actions will be funded through the existing Life of Project balance for the Universal Fare System (200225), the Regional Transit Access Pass System (200351) and the Metro Rail Gating (210094) Capital Projects (CP's). No additional funds are being requested.

64. CONSIDER:

A. approving programming of $5.7 million from fiscal year (FY) 2011 Federal Department of Homeland Security-Transit Security Grant Program funds for projects to provide dedicated support of Los Angeles County Sheriff's Interdiction Unit and drills relating to Union Station and installation of high definition closed circuit television in Union Station;

B. approving programming of $16.1 million from fiscal year (FY) 2010- 2011 California Transit Security Grant Program (CTSGP) for emergency bus and rail operations center;

C. approving the reprogramming of $8.8 million FY 2008-2009 CTSGP funding; and

D. approving the Life-of-Project budgets.

71. AUTHORIZE the Chief Executive Officer to award a seven-year, unit rate Contract No.PS11064106 to Consolidated Disposal Service, the lowest responsive and responsible bidder for integrated waste management services in an amount not to exceed $6,993.298, effective December 1, 2012.

(CARRIED OVER FROM SEPTEMBER BOARD DUE TO CONFLICTS AND ABSENCES)

72. HUIZAR MOTION that the Board direct the CEO to explore the feasibility and report back at the January 2013 Board meeting on the implementation of paid park-and-ride demonstration projects at the vacant portion of the Mariachi Plaza site and other potential sites along the Metro Gold Line Eastside Extension until the joint Transit Oriented Development projects are built at these locations.

73. RECEIVE AND FILE status report on the results of the Federal Transit Administration Disadvantaged Business Enterprise program compliance review. 

74. RECEIVE oral report on System Safety. (CARRIED OVER FROM SEPTEMBER BOARD)

75. RECEIVE report on I-405 and Metro Orange Line chronology and status update.

CARRIED OVER TO NOVEMBER/DECEMBER FULL BOARD

(CARRIED OVER FROM SEPTEMBER BOARD)

END OF NON-CONSENT ITEMS

70. CLOSED SESSION: 

A. Conference with Labor Negotiator – G.C. 54957.6:

Agency Representative: Richard Hunt

Employee Organization: ATU, TCU, AFSCME

(CARRIED OVER FROM SEPTEMBER BOARD)

B. Conference with Real Estate Negotiators – G.C. 54956.8:

Property: 9323 Bellanca Avenue, Los Angeles CA 90045

Agency Negotiator: Velma Marshall

Negotiating parties: 9323 Bellanca Associates, L.P., a Delaware

Limited Partnership Under Negotiation: Price and Terms

(CARRIED OVER FROM SEPTEMBER BOARD)

C. Conference with Legal Counsel – Existing Litigation – G.C. 54956.9(a):

1. Jenny Lopez v. LACMTA, Case No. BC 46008

2. Catherine King v. LACMTA, Case No. BC 468370

(CARRIED OVER FROM SEPTEMBER BOARD)

3. William Wyindon v. LACMTA, Case No. BC 464295

4. Salvador Chavez v. LACMTA, Case No. BC 465915

D. Conference with Legal Counsel – Anticipated Litigation – G.C. 54956.9(b):

Significant Exposure to Litigation (3 cases) (CARRIED OVER FROM SEPTEMBER BOARD)

E. Public Employee Performance Evaluation – G.C. 54957:

Chief Executive Officer

(CARRIED OVER FROM SEPTEMBER BOARD)

F. Conference Regarding Potential Threats to Public Services and Facilities – G.C. 54957:

While there may be no immediate threat, this is to provide the Board with a confidential update by Paul Taylor, Deputy Chief Executive Officer, on security related matters.

(CARRIED OVER FROM SEPTEMBER BOARD)

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE'S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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