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Planning & Programming Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Wednesday, July 17, 2013 2:30 p.m.

Agenda

Call to Order
Directors
:
Pam O'Connor, Chair
Zev Yaroslavsky, Vice Chair
Diane DuBois
Mel Wilson
Ara Najarian
Michael Miles, non-voting member

Officers:
Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Ethics Officer
Karen Gorman, Acting Inspector General
County Counsel, General Counsel

14. CONSIDER:

A. awarding and executing a firm fixed price Contract No. PS13FSP71R for a period of 30 months to ACCU Construction, Inc. to provide landscape installation and maintenance services in support of the Metro Freeway Beautification Project for a fixed price of $2,634,736; and

B. authorizing the CEO to execute individual contract modifications as required, but not to exceed a total of 15% of the total contract amount to cover the cost of any unforeseen issues that may arise during the performance of the contract. [HANDOUT]

15. CONSIDER:

A. recertifying $117.9 million in existing Fiscal Year (FY) 2013-14 commitments from previous Countywide Call for Projects and authorizing the expenditure of funds to meet these commitments;

B. deobligating $12.23 million of previously approved Countywide Call for Projects funding. Prioritizing 2013 and future deobligated dollars to fund the three previously approved County of Los Angeles Signal Call projects that were not near-term priorities per the 2011 Long Range Transportation Plan (LRTP) Transportation Improvement Program (TIP) Priority List:

1. San Gabriel Valley Traffic Signal Corridors Project (#F3308);

2. Gateway Cities Traffic Signal Corridors Phase VI Project (#F3309); and

3. South Bay Traffic Signal Corridors Project (#F3310);

C. authorizing the Chief Executive Officer (CEO) to:

1. negotiate and execute all necessary agreements for approved projects; and

2. amend the FY 2013-14 budget, as necessary, to include the 2013 Countywide Call for Projects Recertification and Extension funding in the regional Programs' budget;

D. reprogramming funding for the City of Malibu – Malibu Bus Stop Improvements Along Pacific Coast Highway Project (#F5409) from FY 2014-15 and FY 2015-16 to FY 2013-14;

E. approving changes to the scopes of work for the:

1. City of Rancho Palos Verdes – Bike Compatible Roadway Safety Project (#F1506),

2. City of San Gabriel – Las Tunas Drive Streetscape Enhancement Project (#F1804), and

3. City of South Gate – I-710/Firestone Blvd. Interchange Reconstruction (#6347) funded through previous Call for Projects; and

F. receiving and filing time extensions for 80 projects.

16. APPROVE the following Los Angeles County actions regarding changes to the federal transit formula programs in FY13 and FY14 for MAP-21, and as may be continued in future federal funding authorizations and appropriations:

A. provide sub-allocation amounts for Section 5307 Urbanized Area Formula Grants Program funding, which now may be used to fund eligible Job Access and Reverse Commute (JARC) projects, and which is sub-allocated to the Los Angeles County transit operators and Metro Operations to the Southern California Association of Governments (SCAG);

B. authorize Section 5307 funding recipients to establish their own processes for funding JARC-eligible projects at their individual discretion;

C. pursue Designated Recipient status for the Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program, which now may be used to fund New Freedom-eligible projects, and sub-allocate Program funding through a Call for Projects process;

D. provide sub-allocation amounts for Section 5337 State of Good Repair Grants Program (High Intensity Motorbus) funding which is sub-allocated to the Los Angeles County transit operators and Metro Operations by using Federal Transit Administration (FTA) formulas to SCAG;

E. provide sub-allocation amounts for Section 5339 Bus and Bus Facilities Formula Program funding that uses the existing capital allocation formula for the Los Angeles County transit operators and Metro Operations to SCAG; and

F. authorize the Chief Executive Officer to negotiate and execute Memoranda of Understanding (MOUs) or agreements with the Southern California Association of Governments, and other agencies, as necessary, to implement the recommended actions above.

17. CONSIDER:

A. executing Contract Modification No. 1 to Contract No. PS4530-3052, Improved Linkages to Gateway/Union Station (Linkages Study), with Cityworks Design to provide planning services for active transportation around the Little Tokyo/Arts District Regional Connector Station for an additional term of three months in an amount not-to-exceed $402,000, increasing the total contract value from $499,333 to $901,333; and

B. approving Contract Modification Authority specific to Contract No. PS4530-3052, in the amount of $100,000.

18. CONSIDER:

A. approving a Model Construction Relations Program that has been deployed in support of all major transit projects commencing with the Orange Line; and

B. providing clear agency guidelines to aid in managing public expectations for the scope and breadth of project activities that may be conducted to address the rigors and impacts of construction as the projects proceed. [HANDOUT]

(ALSO ON CONSTRUCTION COMMITTEE)

(CARRIED OVER FROM JUNE COMMITTEE CYCLE)

19. RECEIVE AND FILE review of business assistance programs.

(ALSO ON CONSTRUCTION COMMITTEE)

(CARRIED OVER FROM JUNE COMMITTEE CYCLE)

20. RECEIVE AND FILE the South Bay Measure R Highway Program Strategic Transportation Element.

21. RECEIVE AND FILE progress report on the transfer of the Caltrans owned park and ride lots to Metro.

22. RECEIVE update on Regional Rail Update through June 2013.

23. RECEIVE oral report on Highway Program Project Budget and Schedule Status.

24. RECEIVE report of the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda. COMMENTS

FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE'S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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