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Finance, Budget and Audit Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Wednesday, April 15, 2015 1:00 p.m.

Agenda

Call to Order

Directors:

Mark Ridley-Thomas, Chair
Paul Krekorian, Vice Chair
James Butts
Diane DuBois
Hilda Solis
Carrie Bowen, non-voting member

Officers:

Stephanie Wiggins, Interim Deputy Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Acting Ethics Officer
Karen Gorman, Inspector General
County Counsel, General Counsel

5. RECEIVE AND FILE a report in response to a letter by Chair Eric Garcetti on steps to be taken to engage the public in Metro’s FY16 budget development process.[HANDOUT]

6. AUTHORIZE the Chief Executive Officer to purchase All Risk Property and Boiler and Machinery insurance policies for all property at the current policy limits at a not to exceed price of $2.4 million for the 12-month period May 10, 2015 through May 10, 2016.

7. AUTHORIZE the Chief Executive Officer to execute Modification:

a. No. 28 to Contract No. PS33201664 with Xerox State and Local Solutions (formally ACS State & Local Solutions) to continue hosting two TAP systems and network services at the Orange County Data Center (OCDC), both of which are due to end on June 30, 2015.  This modification includes:

1. the extension of the hosting support for the TAP system servers for an additional 8.5 months through March 2016 for a total of $329,396; and
2. the extension of the hosting support for the TAP  Customer Relations Management (CRM) servers for an additional 2 months through August 31, 2015 for a total of $235,860. This modification would increase the total contract value by $565,256, from $63,065,394 to $63,630,650; and

b. No. 123 to Contract OP02461010 Cubic Transportation Systems, Inc. in the amount not-to-exceed $681,068, which includes:

1. $582,179 for the design/build of a new dual TAP virtual server and the decommission and removal of the outdated equipment from OCDC; and

2. $98,889 for continued support of the bi-annual Metro IT disaster recovery drills through June 30, 2019. This modification will increase the total contract value from $252,854,827 to $253,535,895.

8 ADOPT:

a. the debt policy; and

b. the Interest Rate Swap Policy.

(CARRIED OVER FROM MARCH COMMITTEE CYCLE)

68. CONSIDER Motion by Directors Butts and DuBois that the Metro Board instruct our Metro legislative advocacy staff and advisors to include the Metro support of the Railroad Infrastructure Financing Improvement Act (RIFIA) (S.797) among the Metro federal legislative priorities and report back to the Board on this issue on a regular basis.

69. WITHDRAWN: CONSIDER Motion by Directors Butts, DuBois and Dupont-Walker that the Metro Board, in the absence of a Chief Executive Officer, instruct the interim Deputy CEO to forthwith rescind the Communications Department Reorganization as outlined in the March 11, 2015 Communications Department Reorganization memo.

And that any other departmental reorganization activities be postponed until the new CEO is ready to review and effect.

9. RECEIVE AND FILE FY16 Budget status update. [HANDOUT]

10. RECEIVE AND FILE the Los Angeles County Metropolitan Transportation Authority’s basic financial statements and component financial statement audits completed by KPMG LLP for the fiscal year ended June 30, 2014.

11. RECEIVE AND FILE the second quarter report of Management Audit Services (Management Audit) for the period ending December 31, 2014.

12. RECEIVE AND FILE report on efforts to monitor and control loss of revenue on Metro’s Orange Line.

13. RECEIVE oral update on Metro and Metrolink Ticket Vending Machine upgrade efforts.

14. RECEIVE report from the Executive Director, Finance and Budget.

15. RECEIVE report from the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE’S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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