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Construction Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Thursday, March 21, 2013 10:15 a.m.

Agenda

Call to Order

Directors

Don Knabe, Chair
Pam O’Connor, Vice Chair
José Huizar
Ara Najarian
Zev Yaroslavsky
Michael Miles, non-voting member

Officers
Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Ethics Officer
Karen Gorman, Acting Inspector General
County Counsel, General Counsel

47. RECEIVE report by the Caltrans District Director on Delivery of Projects on I-5.

48. AUTHORIZE the Chief Executive Officer to:

A.   negotiate and execute a three-year labor-hour contract, for PS8510-3000 to Maintenance Design Group, LLC for Supplemental Engineering Services for Rail and Bus Maintenance on a task order basis, inclusive of two one-year options with an initial amount not to exceed $6,000,000;

B.   negotiate and execute a three-year labor-hour contract, for PS8510-3001 to LTK Engineering Services for Supplemental Engineering Services for Rail Systems Engineering on a task order basis, inclusive of two one-year options with an initial amount not to exceed $6,000,000;

C.   negotiate and execute a three-year labor-hour contract, for PS8510-3002 to JL Patterson & Associates, Inc. for Supplemental Engineering Services for Rail Facilities and Third Party on a task order basis, inclusive of two one-year options with an initial amount not to exceed $6,000,000;

D.   execute individual Task Orders and changes within the Board approved contract amount;

E.   negotiate with the next most qualified proposer should staff be unable to conclude negotiations with the selected firms; and

F.   exercise the option of extending any of the three contracts for the two (2) one-year extensions subject to funding availability.

49. APPROVE proposed program in response to the Director Knabe and DuBois motion with phased levels that include the following 6 tasks:

A.   implementation of A Regional Construction Coordination committee to improve coordination of all construction activities between all county agencies;

B.   implementation of a system providing Construction Impacts on the Community and include an Alert Program giving real time Traffic Alert reliable information to the public;

C.   distribution of information via a mobile Metro app;

D.   distribution of information via online centralized landing page;

E.   distribution of information via social media tools; and

F.   distribution of information via GPS tools. [HANDOUT]

50.  CONSIDER:

A.   authorizing the Chief Executive Officer to negotiate and execute an eight year cost-plus fixed fee contract, Contract No. MC070, to ARCADIS, U.S., Inc. for Construction Management Support Services (CMSS), inclusive of two one-year options with an amount not-to-exceed $3,500,000 for the first year;

B.   establishing Contract Modification Authority for 15% of the not-to-exceed contract award value and authorizing the CEO to execute individual Contract Modifications within the Board approved Contract Modification Authority and;

C.   delegating to the CEO, should staff be unable to conclude negotiations with ARCADIS, U.S., Inc., the authority to negotiate and execute a contract with the next most qualified proposer.

51. RECEIVE Transit Project Delivery Executive Director's Report.

52.  RECEIVE oral report on Project Budget and Schedule Status.

(ALSO ON FINANCE, BUDGET AND AUDIT COMMITTEE)

53.  RECEIVE report of the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE'S SUBJECT MATTER JURISDICTION

ADJOURNMENT

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