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Citizens Advisory Council Executive Committee Meeting

Citizens Advisory Council Executive Committee Meeting

October 7, 2016 Minutes

1.  Call to Order: Pledge of Allegiance, Welcome and Introductions

Executive Committee members: Hank Fung, Bill Weisman, Seymour Rosen

CAC attendees: Darrell Clarke, Michael Kravitz, Wally Shidler, Brandy Turnbow

Seymour Rosen led the members in the Pledge of Allegiance.

2.  Approval of Minutes – September 9, 2016

This was not ready for the meeting so it was not approved.

3.  Approve October General Assembly Meeting Topic (Transit Oriented Development)

a. Invitation to attendees for meeting

b. Possible questions to be asked

The topic was discussed. Metro staff discussed the person who would be attending, Wells Lawson from the Metro real estate office. There was discussion about public participation from Mr. Steven Fisher who provided an unsolicited proposal for consideration by the CAC membership. It was determined that Mr. Fisher would be allowed the normal amount of time to present as a member of the public, with the members allowed to ask questions if they chose.

4.  Receive and File Report on ByLaws Approval

a. Approve possible reagendizing on October 26 CAC Meeting

The bylaws would be reagendized for a future CAC meeting, because it was not properly noticed as an action item at the CAC September meeting. In the future, the agendas will be more consistent with the service council meetings and indicate if it is an action item. Also, the bylaws will need to be agendized with the Metro Board as part of the quarterly update. Metro staff may need to write the Board report for this item.

Discussion ensued about the history of the bylaws and the necessity for the changes.

5.  Review administrative matters from September CAC General Assembly meeting

a. Receive update on possible teleconferencing

b. Approve proposed public comment time limit of two minutes per item, with a maximum of six minutes per public speaker

c. Review formatting of meeting agenda

d. Blue Line letter update

Two-way teleconferencing is not permitted under the Brown Act without adherence to the guidelines and protocols listed here: . It is up to the CAC if they want to enable one way teleconferencing or broadcasting. Metro needs to manage compliance with the Brown Act for any teleconferencing which requires adequate lead time to prepare.

The sector council uses two minutes as its time limit. The Executive Committee agreed to change public comment time to two minutes per item, and not impose a limit on the amount of time per speaker at this time. In the future, the agendas will be more consistent with the service council meetings and indicate if it is an action item. Announcements as an item will be added to the end of each meeting to allow members to make announcements in compliance with the Brown Act.

The Blue Line letter was discussed and comments went back to the ad-hoc committee. It may become dated if it is not sent soon.

6.  Receive Brown Act training from County Counsel (Standing Item, 12:30 p.m.)

Richard Chastain from County Counsel provided a presentation and answered questions from the CAC. They have provided a presentation to the Transportation Business Advisory Committee. The CAC is considered a Brown Act body. Ad-hoc committees are permitted but they may not constitute a quorum of the body. The CAC should avoid discussing items by email as they may unintentionally create a quorum. Discussion was made of serial and hub and spoke meetings which are not allowed. County Counsel interprets the 72 hour requirement to post the agenda as including any reports or items. Announcements are allowed at the end, but are not the place for detailed discussion.

The Secretary noted that County Counsel published a document on the Brown Act which would be distributed to the membership. (It is posted at )

7.  Public Comment, Non-Agenda Items, (1 minute per speaker)


8.  Consider items not on posted agenda, including items to be presented and referred to committee members and/or staff; items to be placed on agenda at a future CAC meeting; and items requiring immediate action due to an emergency situation or where the need to take immediate action came to the attention of the CAC subsequent to posting of the agenda.

CAC members discussed the availability of old minutes and records from the CAC. The Secretary requested the members search their records to find previous CAC documents and forward those to the Secretary, which will be sent to Metro staff for archival.

CAC members discussed the public’s interest in the activity of the CAC compared to sector governance councils, and the process of sharing information with the sector councils.

9.  Adjournment

Moved by Fung, seconded by Weisman

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