Metro Board Room, One Gateway Plaza, 3rd Floor,
Thursday, July 22, 2010 9:30 a.m.
Pledge of Allegiance
Reading of the Agenda
I. PRESENTATIONS/SET MATTERS
S-1. Chair’s Report
S-2. Chief Executive Officer’s Report
II. BOARD OF DIRECTORS 1-3
2. RECEIVE status update on Light Rail Vehicle Request for Proposals.
3. Antonovich Najarian Katz Motion authorizing the Chief Executive Officer to amend the recommended budget for LACMTA’s share of Metrolink funding for FY 2011 by an additional $11,000 to be used for September 6th service on the Antelope Valley Line.
III. CONSENT CALENDAR ITEMS 4-14
All matters are approved by one motion unless held by a Director or member(s) of the public for discussion and/or separate action.
AD-HOC SUSTAINABILITY COMMITTEE
4. AD-HOC SUSTAINABILITY COMMITTEE RECOMMENDED (4-0) requesting that the Finance and Budget Committee annually allocate $2 million to the Sustainability Implementation effort with savings returned to the General Fund.
EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE
5. EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE RECOMMENDED (5-0):
- adopting a resolution that describes the proposed amendment to the Funds Available Beginning dates of the projects listed in the Transit Capital Subfund shown in the Expenditure Plan of Ordinance #08-01, Measure R, as detailed in Exhibit 1 in the Resolution;
- directing the Chief Executive Officer (CEO) to notify the Members of the California State Legislature representing the County of Los Angeles as required by Assembly Bill 2321 and provide such other notifications and a public meeting as required by the Ordinance; and
- directing the CEO to provide a status report to the Board on the 30/10 Initiative (30/10) and highway project acceleration plans, if necessary, at least 60 days prior to scheduling the final action to amend the Measure R Expenditure Plan’s “funding beginning dates” for the seven transit projects. The report should include an evaluation of any and all acceleration plans with specific actions and milestones necessary to accomplish the goals of 30/10.
6. EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE RECOMMENDED (4-0) adopting the following position:
TO BE DETERMINED (TO BE DETERMINED) – which would modify the legislative notice requirements regarding changes to the Measure R Expenditure Plan. SUPPORT
7. EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE RECOMMENDED (3-0) authorizing the Chief Executive Officer to execute Modification No. 2 to Contract No. PS2610LASD with the County of Los Angeles Sheriff’s Department to provide law enforcement services for the period covering July 1, 2010 through June 30, 2011 in an amount not to exceed $62,937,004 for Fiscal Year 2011, increasing the total contract value from $69,760,613 to $132,697,617.
8. EXECUTIVE MANAGEMENT AND AUDIT RECOMMENDED (5-0) as amended authorizing the Chief Executive Officer to approve interim appointments to existing positions.
FINANCE AND BUDGET COMMITTEE
9. FINANCE AND BUDGET COMMITTEE RECOMMENDED (4-0) approving transfer of $36.7 million from Proposition C 40 percent Discretionary Fund to the Proposition 95 percent of 40 Percent Transit Fund (PA40), representing a reconciliation of PA40 revenues through June 30, 2009.
10. FINANCE AND BUDGET COMMITTEE RECOMMENDED (4-0) authorizing the Chief Executive Officer to negotiate and award excess liability insurance policies with $200 million in limits at a cost not to exceed $3.85 million for the 12-month period effective August 1, 2010 through July 31, 2011.
PLANNING AND PROGRAMMING COMMITTEE
11. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (3-0):
- recertifying $213.87 million in existing Fiscal Year (FY) 2010-11 commitments from previous Countywide Calls for Projects and authorizing the expenditure of funds to meet these commitments;
- deobligating $18.06 million of previously approved Countywide Calls for Projects and reprogramming these funds to the project(s) in the same modal category from the 2009 Call for Projects or future Calls for Projects;
- authorizing the Chief Executive Officer to: 1) negotiate and execute all necessary agreements for approved projects; and 2) amend the FY 2010-11 budget, as necessary, to include the 2010 Countywide Call for Projects Recertification and Extension funding in the Regional Programs budget and our programmed projects in the appropriate cost center budgets;
- receiving and filing time extensions for $114.17 million in projects;
- approving change-in-project sponsorship and scope of work for the Harbor Freeway Transitway Extension project (CFB# 77743B).
12. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (3-0):
- approving a total of $23 million: $19 million in State Transportation Improvement Program funds and $4 million in Congestion Mitigation and Air Quality funds for the Interstate 405 High Occupancy Vehicle Lanes and Soundwall Construction Project from State Route 90 to Interstate 10 to compensate the contractor for Time-Related Overhead, Contractor Cost Change Orders, and resolution of all remaining outstanding Notice of Potential Claims, increasing the total programmed budget from $157.8 million to $180.8 million; and
- authorizing the Chief Executive Officer to execute an amendment to the existing funding agreement with the California Department of Transportation (Caltrans) for the additional funds.
13. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (3-0):
- establishing a Proposition C Capital Reserve Account for the City of Agoura Hills for $313,282; the City of Beverly Hills for $625,000; the City of La Mirada for $797,400; and the City of Lomita for $1.2 million; amending the existing Proposition C Reserve Accounts for the City of Malibu to change the Malibu Canyon Road Street Overlay Project to the Civic Center Way Project using the same funds of $160,000, including extending the termination date; and amending the City of Santa Monica’s Bus Stop and Shelter Improvement Program to extend the termination date for their Proposition A Local Return funded project; and
- authorizing the Chief Executive Officer to negotiate and execute all necessary agreements between Los Angeles County Metropolitan Transportation Authority and the Cities for their Capital Reserve Accounts as approved.
14. PLANNING AND PROGRAMMING COMMITTEE RECOMMENDED (3-0) authorizing the Chief Executive Officer to enter into a six-month Exclusive Negotiating Agreement with the Riboli Family Wine Estates for a public-private partnership for construction of a Covered LACMTA Rail Storage Yard and commercial development of air rights over and adjacent to the Yard.
IV. DISCUSSION ITEMS 15-36
15. EXECUTIVE MANAGEMENT AND AUDIT FORWARDED WITHOUT RECOMMENDATION:
16. EXECUTIVE MANAGEMENT AND AUDIT COMMITTEE FORWARDED WITHOUT RECOMMENDATION:
17. FINANCE AND BUDGET COMMITTEE FORWARDED TO THE BOARD WITHOUT RECOMMENDATION:
18. PLANNING AND PROGRAMMING COMMITTEE FORWARDED WITHOUT RECOMMENDATION DuBois O’Connor Motion that the Call for Projects process be postponed for one year to allow for sufficient time to incorporate Sustainable Community Strategy and Congestion Mitigation Fee efforts.
ITEM 18 WITHDRAWN
(1) The mitigation measures outlined in the EIR/EAs shall be sufficient to mitigate the consequences of the less than significant effects as set forth in the EIR/EAs and the following mitigation measures specifically to be carried out by LACMTA are adopted:
- All revenue generated as a result of collecting tolls from single occupant vehicles (SOVs) will be reinvested into the corridor where generated. This includes transit services and operations and maintenance of the facility;
- As a part of the Project's operational plan, LACMTA will offer a toll credit in the form of a Low-Income Commuter Discount that will credit the accounts of qualifying low-income households $25 for account set-up/establishment fees that can be applied to the transponder deposit or pre-paid toll balance, and waive the monthly non-use fee for qualifying low income households (this includes Los Angeles County households (family of 3) with a yearly income of $35,000 or less); and
- Throughout Project construction, coordination will occur with local emergency service providers to keep them informed of the Project construction schedule and any detour routes so as to avoid or minimize any impacts to emergency service response time;
(2) The EIR/EA is the proper environmental review and both EIR/EAs are adequate under CEQA for approval of the Project; and
(3) Although the EIR/EAs identified community and hazardous waste impacts, it was determined in the EIR/EAs that these impacts fall below a level of significance. Since there are no significant impacts associated with the Project, a Statement of Overriding Considerations is not necessary.
20. APPROVE the use of $20 million in Proposition C 25 percent funds for a Proposition 1B Letter of No Prejudice arrangement to be considered for approval by the California Transportation Commission on August 12, 2010.
21. CONSIDER delegating authority to the Chief Executive Officer to award Contract PS0922102333 to the successful Design-Build-Operate-Maintain bidder selected for the Metro HOT ExpressLanes Project.
24. AUTHORIZE the Chief Executive Officer to:
25. AUTHORIZE the Chief Executive Officer to:
28. AUTHORIZE the Chief Executive Officer to execute Modification No. 5 to Contract No. PS8310-1267 with LTK Engineering Services to provide rail consulting services for a period of six months in the amount of $1,129,796 increasing the Total Not-To-Exceed Contract Amount from $12,456,153 to $13,585,949.
29. ADOPT the Blue Ribbon Committee’s proposed policy guidance for service development in the region.
(REQUIRES A 2/3 VOTE OF THE BOARD)
31. AUTHORIZE the Chief Executive Officer to award a 36-month, indefinite delivery/indefinite quantity, firm fixed price contract under Bid Number 10-0034 to the following lowest responsive and responsible bidders for spark plugs and wires for an amount not to exceed $4,810,349 inclusive of sales tax and two one-year options as follows:
32. AUTHORIZE the Chief Executive Officer to award a five-year firm fixed unit rate contract, Contract No. OP31202523, to The Goodyear Tire and Rubber Company of Akron Ohio, for bus tire leasing and maintenance services in an amount not to exceed $41,138,648, inclusive of $985,000 in estimated sales/use taxes and two, one-year options, effective September 1, 2010.
33. AUTHORIZE the Chief Executive Officer to award a five-year firm fixed price contract, Contract No. OP35902469, to Southland Transit for contract bus services in an amount not to exceed $53,302,841 and provide for reimbursement of fuel costs in an amount not-to-exceed $592,984 for a total contract not-to-exceed amount of $53,895,825 effective December 5, 2010.
35. AUTHORIZE the Chief Executive Officer to award a 36-month, indefinite delivery/indefinite quantity, firm fixed price contract under Bid Number 10-0009 to the following lowest responsive and responsible bidders to supply regional Transit Access Pass (TAP) cards for LACMTA and Municipal Operators for an amount not to exceed $19,009,954 inclusive of sales tax and two one-year options to Gemalto for total contract value of $1,535,959; to eAccess, LLC for a total contract value of $10,584,301; to Electronic Data Magnetics, Inc. for a total contract value of $6,282,090; and to Paragon Identification for a total contract value of $468,974.
36. APPROVE the following nominee for membership on the Gateway Cities Governance Council:
Josue Barrios – City of Cudahy Representative
New Appointment replacing Representative Larry Nelson
Appointed by: Gateway Cities Council of Governments
Term ending: June 30, 2011
37. Additions to the agenda which were posted more than 72 hours in advance of the meeting, as indicated on the supplemental agenda.
38. Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.
39. Opportunity for members of the public to address the Board on items of interest that are within the subject matter jurisdiction of the Board.
VI. CLOSED SESSION
CS-1. Conference with Legal Counsel - Pending Litigation- G.C. 54956.9(a):
Directions to Metro, One Gateway Plaza, Los Angeles, CA 90012
* This is the unofficial format of the Regular Board Meeting (Revised) agenda.
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