System Safety and Operations Committee Agenda*

Location & Date

Metro Board Room, One Gateway Plaza, 3rd Floor, Los Angeles
Thursday, September 20, 2012 12:00 p.m.

Agenda

Call to Order

Directors

John Fasana, Chair
Zev Yaroslavsky, Vice Chair
José Huizar
Ara Najarian
Antonio Villaraigosa
Michael Miles, non-voting member     

Officers

Arthur T. Leahy, Chief Executive Officer
Michele Jackson, Board Secretary
Karen Gorman, Ethics Officer
Karen Gorman, Acting Inspector General
County Counsel, General Counsel

50. Operations Employee of the Month.

51. RECEIVE the Transit Operations report. (HANDOUT)

52. RECEIVE report on System Safety. (HANDOUT)

53. RECEIVE report on Los Angeles Metro Protective Services (LAMPS).

CONSENT CALENDAR: ITEMS 54 THROUGH 59:

54. AUTHORIZE the Chief Executive Officer to award a firm fixed price contract under Bid No. 12-0047 with Engineered Machine Products, Inc., the lowest responsive and responsible bidder for the procurement of 91 electric fan system units for an amount not to exceed $1,246,947 inclusive of sales tax.

55. AUTHORIZE the Chief Executive officer to award a 24-month, firm fixed price contract under Bid Number 12-0038 to S & A Systems, Inc., the lowest responsive and responsible bidder for bus data loggers for an amount not to exceed $1,501,403, inclusive of sales tax and a one year option.

56. AUTHORIZE the Chief Executive Officer to award a fixed firm price contract under IFB No. OP39602953 with Martinez Electric Transportation Company, responsible bidder to supplv 60,000 feet of high voltage electrical cables for Metro Blue Line Traction Power Substations Replacement project for an amount not to exceed $1,100,000 inclusive of sales tax.

57. AUTHORIZE the Chief Executive Officer to award a firm fixed price contract under Bid No. 10-0011 to Luminator Holding L.P., the lowest responsive and responsible bidder, for 75 sets of P865/P2020 light rail vehicle destination signs for an amount not to exceed $1,426,175.  

58. AUTHORIZE the Chief Executive Officer to award a five-year, firm fixed unit rate revenue generating contract under Request for Proposal No. OP31202883 to Pacific Oil Company for used oil recycling services, for potential revenue of $1,079,250.00, inclusive of three one-year options.

59. AUTHORIZE the Chief Executive Officer to execute Contract Modification No. 1 to Contract No. MA120024 with Valley Power Systems, Inc. for the procurement of 15 engine rebuild kits for an amount not to exceed $421,367, increasing the total contract value from $2,230,779 to $2,652,146.

**END OF CONSENT CALENDAR**

60. AUTHORIZE the Chief Executive Officer to execute Modification No. 1 to Contract No. OP39612514 with NextBus Inc., to expand the Nextrip real-time bus arrival information system to rail through 2016 in the amount of $628,862, increasing the total contract value from $1,649,900 to $2,278,762.

61. CONSIDER:

1. authorizing the Chief Executive Officer to execute an option to purchase an approximately 66,540 square foot property located at 410 Center Street, Los Angeles, CA (the Property") pursuant to a lease between Bennett Greenwald, Trustee of the Bennett Greenwald Trust and LACMTA. The purchase price for the Property pursuant to the Lease is $6,615,000, if the option is exercised on or before November 1, 2012, plus the amortized and unpaid portion of the Tenant Improvement Costs estimated to be $270,193 as of November 4, 2012;
2. authorizing the Chief Executive Officer or his delegate to enter into a Purchase and Sale Agreement with the owner of the Property to affect the purchase of the Property pursuant to the terms of the proposed Purchase and Sale Agreement including in the original Lease Agreement during fiscal year 2013; and
3. amending the FY13 budget for Cost Center 2610, System Security and Law Enforcement in the amount of $7,500,000 to allow MTA to perform environmental assessment and land acquisition.

62. CONSIDER:

1. authorizing the Chief Executive Officer to award a seven-year, unit rate Contract No. PS11064106R to Consolidated Disposal Service, the lowest responsive and responsible bidder for integrated waste management services for an amount not to exceed $6,993,296 effective December 1, 2012; and
2. approving contract modification authority specific to Contract No.
   PS11064106R in the amount of $1,200,000 for waste management services for additional bin pick-up service and new Metro facilities which are expected to open during the contract term.

63. AUTHORIZE the Chief Executive Officer to execute modifications for the following facilities maintenance and administration maintenance contracts:

1. Anti-Graffiti Film Replacement and Installation Services - OP33442235 - Xlnt Tint: lncrease contract value to improve anti-graffiti film replacement frequency from an eight-week cycle with a 60% replacement rate to a four-week cycle and a 100% replacement rate, and continue performing maintenance services on the recently expanded system including Exposition Phase I (Expo I) and the Metro Orange Line Extension (MOLE). lncrease the current contract not-to-exceed amount of $1,988,505, by $2,118,850, for a new total contract amount not to exceed $4,107,355;
2. Tree Trimming Services - OP33442483 - Davey Tree: lncrease contract value to provide major tree trimming and improvements within the 41 Caltrans Park and Ride (P&R) lots, Expo I, and continue performing maintenance services system-wide. lncrease the current contract not to exceed amount of $253,797 by $600,000 for a new total contract amount not to exceed $853,797;
3. Power Sweeping Services - OP33442097 - Nationwide Environmental Services: lncrease contract value to continue providing power sweeping services within the 41 Caltrans P&R lots; increase service frequency from twice a month to once a week; continue enhanced power sweeping maintenance services system-wide inclusive of the Expo I and MOLE; and contingency for up to four months extension of the performance period while a new procurement is completed. lncrease the current contract not-to-exceed amount of $4,104,490, by $989,000, for a new total contract amount not to exceed $5,093,490; and
4. Right-Of-Way Trash and Vegetation Removal Services - OP33442103 – Woods Maintenance Services: Increase contract value to provide trash and vegetation removal services within the 41 Caltrans P&R lots; the Union Pacific (UP) Right-Of-Way (ROW) sections adjacent to the Metro Blue Line stations; enhance maintenance services system-wide including Expo I and MOLE; and contingency for up to five months extension of the performance period while a new procurement is completed. Increase the current contract not-to-exceed amount of $5,157,880 by $1,107,366, for a new total contract amount not to exceed $6,265,246.

64. APPROVE the following nominee for membership on the San Fernando Valley Service Council:
Kathryn Engel, New Appointment
Nominated by: Ara Najarian, Councilmember, City of Glendale
Term Ending: June 30, 2014

65. RECEIVE AND FILE report on implementation of Metro Expo Line Phase 1 safety recommendations.

66. RECEIVE AND FILE report on budget themes and performance metrics.
(HANDOUT)
(ALSO ON FINANCE, BUDGET AND AUDIT COMMITTEE)

67. RECEIVE AND FILE the third quarterly report on the status of the Metro Bus Service Quality Monitoring Program. (HANDOUT)

68. RECEIVE AND FILE report providing a status update on efforts made to address the Board motion regarding coordination of transit agencies' schedule development and transfers.

(ALSO ON EXECUTIVE MANAGEMENT COMMITTEE)

69. RECEIVE AND FILE a status report in response to a Board request for a Metro Blue Line Operations Assessment.
(HANDOUT)
(CARRIED OVER FROM JULY SYSTEM SAFETY AND OPERATIONS COMMITTEE)

WITHDRAWN:

70. RECEIVE oral response to HUIZAR MOTION on Regional Connector Transit Corridor Project approved at the April 26, 2012 Regular Board Meeting (original motion below):

In February of 2012, the Metro Board of Directors continued the certification of the Regional Connector FEIR/FEIS to allow additional time for Metro staff and stakeholders to discuss and mitigate concerns related to the construction of the Regional Connector transit corridor project, with particular focus on the impacts to business within the Financial District of the City of Los Angeles.

Over the past 60 days, a number of issues have been examined and the following mitigation efforts have been deemed feasible by Metro:
Extend the use of a tunnel boring machine (TBM) under Flower Street to include the area between 4th and 5th Streets up to the intersection of 5th Street and Flower Street.

On Flower Street between 5th and 6th Streets, where cut and cover is necessary, maintain four travel lanes between 6AM and 8PM during weekdays during the "steady state." The steady state is defined as the period between the completion of the decking installation to the commencement of removal of decking.

On Flower Street between 5th and 6th Streets, maintain no less than two travel lanes between 8PM and 6AM, except for those times when further street restrictions are required to facilitate decking installation and removal.

Require that any public spaces, gardens, plazas, walkways, sidewalks, trees, street furniture, landscaping, hardscaping or pedestrian areas, including but not limited to the Library Gardens and the Citigroup Plaza, which are impacted, damaged or altered as a result of construction activity and/or staging, be reconstructed, replanted, repaired and replaced like-for-like at the end of construction activity in that vicinity:

Therefore Move that the Metro Board amend the Locally Preferred Alternative (LPA) of the Regional Connector Transit Corridor Project to include the above design features, as long as they can be funded within the life-of-project budget, and include them as proposal options during the construction procurement to allow proposers a process to include each
design feature.

Further move that Staff should examine various value engineering and cost methods to incorporate the aforementioned mitigation methods into the current Life of Project Budget and report back in 60 days.

71. RECEIVE oral activities update from Citizens’ Advisory Council.

(CARRIED OVER FROM JULY SYSTEM SAFETY AND OPERATIONS COMMITTEE)

72. RECEIVE report of the Chief Executive Officer.

Consideration of items not on the posted agenda, including: items to be presented and (if requested) referred to staff; items to be placed on the agenda for action at a future meeting of the Committee or Board; and/or items requiring immediate action because of an emergency situation or where the need to take immediate action came to the attention of the Committee subsequent to the posting of the agenda.

COMMENTS FROM THE PUBLIC ON ITEMS OF PUBLIC INTEREST WITHIN COMMITTEE’S SUBJECT MATTER JURISDICTION

ADJOURNMENT